Accounting Date Editing & Payment Source Visibility
Overview
Biz Core provides Lending Managers with the ability to edit the Accounting Date on manually entered payments (including bulk payments), if an incorrect date is been applied. Additionally, a Payment Source Visibility setting in Loan Product Setup allows users with the Lending Manager permission to control which payment sources are available when other users add manual payments. These tools help streamline loan management and maintain precise records.
Editing the Accounting Date for Manual Payments
When a payment is recorded manually on a Loan Ledger users may need to adjust the Accounting Date to reflect the date on which the payment was actually received. This ensures that interest charges remain accurate.
How to Edit the Accounting Date
Open the Loan Record
Navigate to the relevant Loan Record in Biz Core.Locate the Payment Ledger Entry
In the Loan Ledger section, find the Payment ledger entry that requires an adjustment:Open the Ledger Details
Click the Ledger Entry to expand it:Edit the Accounting Date
Click the Pencil icon and enter the correct Accounting Date, before clicking SUBMIT.
Confirm the Change
After submitting, Biz Core displays a confirmation message describing any Interest Adjustment.
Click SUBMIT to finalize the new date and its corresponding interest changes, or CANCEL to discard.
Automatic Interest Adjustment
When a user changes the Accounting Date, Biz Core recalculates interest from the newly selected date. This process generates an additional ledger entry that reflects the difference caused by the updated date:
Adjustment Ledger Entry
Once confirmed, a ledger entry will be applied to adjust any interest calculations:
Information Ledger Entry
An Information ledger entry also appears on the current date with the following message:
"Accounting date changed for Transaction on {TransactionDate} from {OldAccountingDate} to {NewAccountingDate} by {User}
Validation
To maintain data accuracy, Biz Core does not permit setting an Accounting Date outside the valid range:
No Earlier than Loan Start Date: Users cannot choose a date before the loan commenced.
No Future Date: Users cannot set the Accounting Date beyond the current day.
If an invalid date is selected, Biz Core displays an error message and prevents the change.
Configurable Payment Source Visibility
Users can by default select a Payment Source (e.g., BPay, cash, or cheque) when manually entering loan payments. To ensure each Loan Product shows only relevant options, Lending Managers can configure which sources are visible to other users.
Where to Configure
Open Loan Product Settings
Go to Settings → Lending Module → Loan Products. Locate the Loan Product you want to adjust, then click the Pencil ✏️ icon.Adjust Payment Source Visibility
In the Edit Wizard, find the Displayed Payment Ledger Source Types section:
Select or deselect the payment sources that should be visible when users manually enter payments.
Save the Changes
Click SAVE to confirm.
From this point forward, only the enabled payment sources appear to users in the Source Type dropdown
Effect on Manual Loan Payments
When users add a manual payment by clicking Add Ledger then choose Payment as the Ledger Type, the Source Type dropdown will only display sources allowed by the Loan Product’s visibility settings:
Validation for Bulk Payments
The same visibility restrictions apply to Bulk Payments. If a bulk payment file (or manual input) references a source type not permitted for that product, Biz Core will display an error.